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Complete the following application in full to receive consideration for a Special Events Permit at least 3 months in advance of the event. You will be contacted to pay a $50 application fee. Application submission does NOT constitute event approval. Approved applicants will be notified.
If you have a firm date in mind for your event, please email email@example.com to confirm availability prior to submitting the application.
Detail your proposed event, including a description of planned activities. If the event will experience a large number of people, require vigorous activity, or be held outside during very hot or very cold weather, describe. Also include the audience for the event (families, couples, senior citizens, etc.).
1. Describe the layout. Mark off any areas that should be coned off or closed for special needs, parking, or vendor loading areas.
2. Describe the event equipment included in the layout (tents, tables, chairs, stages, inflatables, kids rides, dumpsters, hazardous materials, etc.). Please note that the City does not provide any equipment.
This could include rides, trash, portable toilets, tents, etc.
Event Organizers will be required to provide a formal, written special event emergency response plan that identifies potential emergency conditions that may occur at the event site and describes the procedures that will be followed to minimize risk and prevent loss of life and property.This plan needs to provide specifics that include emergency evacuation plans, event organizers contact information and lists staff/volunteers who will be assigned to specific locations in case of an emergency with a map with emergency exits.
I, acting on behalf of the organization I represent, state that I am legally authorized to agree to abide by the rules, regulations and guidelines specified herein, and that I will accept all responsibilities for any damage to City Property and/or facilities, any payments for municipal services and/or resources as they have been outlined and as they may be utilized by me and the organization whom I am representing and the patrons who will be served by this Special Event. I also understand that the falsification or misrepresentation of any information on this application may result in the immediate termination or cancellation of this event at the sole discretion of an authorized representative of the City of Falls Church. I understand that I am responsible for meeting all the requirements of my special event as set forth by the City of Falls Church. I understand it is my responsibility to provide proof of adequate liability insurance to the City of Falls Church. I also understand and agree to all City ordinances, state and federal laws, rules and regulations.
I understand the City of Falls Church has the right to cancel, postpone, or modify the event due to weather, natural disasters, pandemics, or other unforeseeable circumstances.
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